Welcome to SwimTopia! This guide will provide a launching pad for getting your new site up and running quickly!
As part of your free trial, SwimTopia has begun migrating the data from your Swim-Team.US site to your new SwimTopia site. Data will continue to be automatically transferred in the coming week, including athlete time history, and past meets and events.
As you begin working with your new SwimTopia site, some of the first things you’ll want to do will be to manage your settings and add new admins:
Your Site’s Content
In general, the menus and pages on your new SwimTopia site are the same as those from your Swim-Team.US site. Your pages are in the same locations and contain the same content (including blank pages).
The pages and their content that have been transferred include:
- Home page
- News page & the news items/posts
- Sponsors page & the sponsors
- About us page
- Contact/feedback page
- Swim meet page (but not meets or other calendar events).
- Registration page (but not registration forms)
To learn more about working with the look and feel of your new SwimTopia site, here are some Help Center articles:
Looking for ideas for your new SwimTopia site?
➞ Customers’ SwimTopia sites - check out the look and feel, menu choices, and content on other SwimTopia sites
➞ SwimTopia new site template - features menus and template pages that we offer to new teams, complete with snippet examples and links to Help Center articles. Due to your site migration, you won’t be starting with this site template, but you can check it out for ideas while you set up your SwimTopia website.
Your Team Information
Much of your team’s information has been migrated as well, with more to come as we continue to transfer your remaining data.
The information that has been migrated includes:
- Roster (swimmers)
- Families, including parent/child relationships
- Roles and who is assigned to them
- Age groups
To learn more about managing the People in your new SwimTopia site, see the following Help Center articles:
➞ Managing People (admins, parents, kids, and coaches)
- Job templates
Learn more about how SwimTopia manages Job Templates:
- Times Histories
This step of your migration is coming soon - once it’s complete, your times histories will be automatically loaded into your site.
This step of your migration is coming soon - once it’s complete, all of your past meets will be automatically transferred to your new site. And you’ll love how SwimTopia allows you to manage swim meets, including online meet entries, easy meet lineups, one-click relay generation, online volunteer signup, and more. See our Help Center articles about the increased functionality you’ll have with our Meets module :
Here are some other features that SwimTopia offers that will help you get started:
Configure a registration form to sign up parents and athletes for your current season. Enable electronically signed waivers, role preference or job shift selection, and team merchandise ordering all in one place.
Sending emails to your families is easy and intuitive. You can send email from our Communications Center, from within a meet, or from one of our many reports. Emails can be sent to individuals, people in Roles, families with an age group, and more. We also offer several articles in our Help Center that are geared towards your parents and may be useful for sharing with your team.
SwimTopia offers a robust Reports Module, including meet participants, volunteer assignments, athlete performance, team rosters, emergency contacts, and more. Other reports can be found within various modules.
This is just the beginning of getting you on your way to setting up your new SwimTopia site. As you can see, our Help Center is full of helpful articles. And we’re offering all Swim-Team.US customers a free one-on-one setup session to help guide you through your setup process. If you haven't done so already, sign up now for a free one-hour session.
Our Customer Happiness Team is always on hand to help with any questions you may have: